Diplomatic Law Archives

The Social Security System Applicable to Diplomatic Missions’ staff in Belgium

The rules determining the social security system applicable to the staff of diplomatic missions in Belgium vary according to the category of workers. Specific rules are established depending on whether the staff is recruited “locally” by the diplomatic mission or “posted” by the foreign affairs ministry of the sending state to its diplomatic mission in Belgium. The latter category is exempt from the obligation to adhere to the Belgian social security provisions, subject to certain conditions.

Principle

In accordance with Article 3 of the law of 27 June 1969, Belgian social security provisions applies to any worker who:

resides and carries out professional activity in Belgium; and
is employed by an employer established in Belgium or attached to a place of business established in Belgium.

This rule applies regardless of the worker’s nationality.

Belgian Social security system for staff recruited “locally”

Personnel concerned

Any worker registered in the population register of their municipality and employed in Belgium by an employer established in Belgium or attached to place of business established in Belgium is regarded as recruited “locally”.

Belgian social security system

The National Social Security Office assimilates representations of foreign states in Belgium, including diplomatic and consular missions, to Belgian employers. Thus, locally recruited staff are subject to the Belgian social security system.

Exemption from the Belgian system

The Belgian social security system applies in the absence of standards arising from international agreements or bilateral conventions providing for a different system. It is therefore crucial to verify whether such provisions exist before proceeding with recruitment.

Exemption for “posted” staff

A member of the staff of a diplomatic mission is qualified as “posted” when they have been posted by the foreign affairs ministry of the sending state to its diplomatic mission to Belgium.

A “posted” staff member working in a diplomatic mission in Belgium, who is neither Belgian nor a permanent resident, is exempt from the Belgian social security provisions (articles 33 §1 and 37 of the Vienna Convention on Diplomatic Relations of 1961), provided that:

Diplomatic agents: They are always exempt, unless they employ Belgian private domestic workers or permanent residents not affiliated with a foreign social security.
Administrative, technical, and service staff: They benefit from the same exemption, provided they are not Belgian or permanent residents.

Voluntary participation

The exemption mentioned above, as provided for in paragraphs 1 of Article 33 of the Vienna Convention, shall not preclude voluntary participation in the social security system of the receiving State provided that such participation is permitted by that State (Article 33 §4 of the Vienna Convention). In this case, Belgium accepts voluntary participation in the Belgian social security system.

In practice, a unique identification number of an individual in the Belgian social security system (NISS) is required to allow this person’s subjection to the Belgian social security regime.

For non-Belgian residents (specifically, “posted” workers under special residence permit issued by the Protocol Directorate of the FPS Foreign Affairs), this is their number indicated in the BIS register.

An employer therefore needs the NISS of workers to declare – on a voluntary or mandatory basis – and notably to carry out the Immediate DIMONA declaration, an electronic message by which the employer communicates any entry and exit of service of a worker to the National Social Security Office (mandatory for all employers in the public and private sectors).

This number can be created via the online platform “BelgianID Pro“.

Lastly, it’s noteworthy that the Protocol Directorate does not accept postings under special residence permits to exceed a duration of 10 years.

Conclusion and Recommendation

Unless falling under a different social security system as stipulated by international agreement or bilateral convention, or qualifying for exemption according to specified regulations, a worker is subject to the Belgian social security system. Additionally, parties may consider voluntary participation in this system.

It is essential to meticulously assess each individual situation to determine the applicable system. Thorough understanding of the relevant social security framework prior to hiring or posting staff is crucial for managing the risk of potential costly regularization, which could strain the diplomatic mission’s budget. Consulting an expert in diplomatic law is highly recommended for a thorough and compliant evaluation of specific rules

Article 1412 quinquies of the Judicial Code: immunity from seizure of the property of the foreign state and of the international organization

Almost five years ago, the Belgian legislator inserted into the Judicial Code an article (1412 quinquies) organizing a specific regime of exemption from seizure of property that albeit is located in Belgium, but that belongs to a foreign state or to an international organization.

It seemed relevant to us to take stock, in a synthetic manner, of the special regime organized by article 1412 quinquies of the Judicial Code* (for a detailed analysis of this provision, see the excellent article by F. DOPAGNE, “Immunité seizure of the property of the foreign State and of the international organization: notes on article 1412quinquies of the Judicial Code ”, JT, 23 January 2016, n ° 6632 pp. 57-64).

I. The primacy of international law

First of all, it is appropriate to insist on the supplementary nature of article 1412quinquies of the Judicial Code, an elementary principle recalled by the text itself, which only applies “subject to the application of the supranational imperative provisions and international”. Treaties and customary international law are therefore naturally intended to take precedence over the commented provision.

II. Prohibited measures

Although article 1412quinquies of the Judicial Code does not expressly provide for it, the text covers not only protective seizures but also execution seizures.

On the other hand, it does not concern either the seizures made by a person who is not a creditor (one can think of the criminal seizures carried out by an examining magistrate) nor the measures of constraint other than the seizures having similar effects (the expropriation or freezing of assets). Such seizures or coercive measures remain normally prohibited under the immunity from execution enshrined in public international law.

III. Protected goods

Only property owned by the State or international organization (as opposed to property “simply” owned or held by the State) is concerned. Although the legislator uses the term “foreign power”, it is the State which is targeted, even if it is not recognized by Belgium (F. Dopagne, Immunity from seizure of the property of the Foreign state and international organization: notes on article 1412quinquies of the Judicial Code, op. Cit., P 59).

This immunity also extends to property belonging to parastatal entities (federated entities, local authorities, etc.). That is to say, in clear terms, all legal persons governed by foreign public law. In accordance with international custom and article 19c of the 2004 United Nations Convention (which is not yet in force), the immunity enshrined in article 1412quinquies does not apply if it is established that the goods are specifically used or intended to be used “(…) other than for non-commercial public service purposes” (principle of limited immunity).

In addition, the property can only be seized if, while being used for non-sovereign purposes, it also has “a link with the entity covered by the enforceable title or the authentic or private title which, as the case may be, founds the seizure”. The legislator thus wanted to prevent the creditor from being able to seize property belonging to a legal person governed by foreign public law, other than the one concerned by the debt, regardless of the supervisory or control power that the second may exercise over the first.

Finally, with regard to the property of international organizations, the principle of limited immunity has been retained (property used for purposes other than those of “non-commercial public service”) in contradiction with the headquarters agreements providing most of the time for an absolute immunity from execution. Where appropriate, these agreements must therefore take precedence over Article 1412quinquies of the Judicial Code by applying the principle of the superiority of directly applicable international law over domestic law.

IV. The three seizure possibilities authorized by article 1412 quinquies

For any seizure against a foreign state, the creditor must seek the prior authorization of the seizure judge. In doing so, the commented provision undoubtedly strengthens the protection vis-à-vis the foreign State, the creditor no longer being able to initiate a seizure without having been previously authorized to do so by the seizure judge, even though he would have access to it.

The judge must therefore systematically check whether the request for attachment can be based on one of the three exceptions referred to in article 1412 quinquies of the Judicial Code (first in the context of a unilateral debate and, then, if applicable, at the end of an adversarial debate in the event that the debtor lodges an appeal against the order authorizing the seizure, or against the seizure actually carried out on the basis of such an order).

The three exceptions to immunity from execution cross the following assumptions:

The State has “reserved or allocated [the] property [in question] for the satisfaction of the request which is the subject of the writ of execution or of the authentic or private title which, as the case may be, is the basis of the seizure”; the creditor must therefore first ascertain the reality of such a step by the State and be able to provide proof thereof;
The goods are used or intended to be used “(…) other than for non-commercial public service purposes, and which have a link with the entity covered by the title founding the seizure” (we refer to our explanations above);
The State whose creditor establishes that it has “expressly and specifically consented to the attachment” of the property concerned (§ 2, 1o); a general waiver of immunity from performance in a contract is therefore not valid, the waiver having to relate to a specific good or a particular category of goods.

V. Conclusion

As we can see, the litigation of seizures directed against the State or other legal persons governed by foreign public law can be complex. On several points, the regime organized by article 1412quinquies of the Judicial Code reflects international custom and existing treaties, while on others it seems to depart from them.

By virtue of the aforementioned provision, the creditor cannot therefore take the initiative to make the decision to seize the property of a State, based on a title which would allow him, under ordinary law, to carry out seizure of the property of his debtor.

He must indeed, obtain prior and special decision from the seizure judge allowing, in the specific case and on a first examination of the case, the seizure notwithstanding the foreign state’s immunity.

Thus, in the event that a creditor would practice, in disregard of the commented provision, a seizure against a foreign State without having been previously authorized to do so by the garnishee judge, the seizing creditor would be exposed to the risk of being ordered to pay damages and interest on the basis of article 1382 of the Civil Code, without prejudice to any action for liability against their bailiff who should normally have refused to carry out the seizure.

*”1 § 1. Subject to the application of the supranational and international imperative provisions, the property belonging to a foreign power which is on the territory of the Kingdom, including the bank accounts which are held or managed there by this foreign power, in particular in the exercise the functions of the diplomatic mission of the foreign power or of its consular posts, of its special missions, of its missions to international organizations, or of its delegations to the organs of international organizations or to international conferences, are elusive.

§2. By way of derogation from paragraph 1, the creditor provided with an enforceable title or an authentic or private title which, depending on the case, is the basis for the seizure, may lodge a request with the judge of seizures in order to request authorization to seize the assets of a foreign power referred to in paragraph 1 provided that it demonstrates that one of the following conditions is met:

– 1° if the foreign power has expressly and specifically consented to the seizure of this property;

– 2° if the foreign power has reserved or allocated these goods to satisfy the request which is the subject of the enforceable title or of the authentic or private title which, as the case may be, is the basis of the seizure;

– 3° if it has been established that these goods are specifically used or intended for use by the foreign power other than for non-commercial public service purposes and are located in the territory of the Kingdom, provided that the seizure does not involve only on goods which have a link with the entity covered by the enforceable title or the authentic or private title which, as the case may be, is the basis of the seizure.

§3. The immunity referred to in paragraph 1 and the exceptions to this immunity referred to in paragraph 2 also apply to the property referred to in these paragraphs if they do not belong to the foreign power itself, but to a federated entity of this foreign power, even if this entity does not have international legal personality, to a dismemberment of this foreign power within the meaning of article 1412ter, § 3, paragraph 2, or to a decentralized territorial collectivity or any other political division of this foreign power.

The immunity referred to in paragraph 1 and the exceptions to this immunity referred to in paragraph 2 also apply to the property referred to in these paragraphs if they do not belong to a foreign power, but to a supranational or international organization governed by public law who uses or intends to use them for similar purposes for non-commercial public service purposes.”

Diplomats and “residual” immunity

When the functions of a person enjoying privileges and immunities have come to an end, such privileges and immunities shall normally cease at the moment this person leaves the country (or on expiry of a reasonable period in which to do so) and shall subsist until that time, even in case of armed conflict.

However, immunity shall continue to subsist with respect to acts performed by diplomats in exercising their functions as members of the mission.

This is commonly known as the “residual” immunity.

According to the case law of the Labor Court of Brussels, the fact that the offense or the act or contract on which proceedings were based had taken place during the subsistence of immunity is no bar to subsequent proceedings (after the functions of a person enjoying privileges and immunities have come to an end) so long as it was of a private nature and not performed in the exercise of diplomatic functions.

According to the Dutch-speaking criminal Court of Brussels “In accordance with Article 39 of the Vienna Convention on Diplomatic Relations, the immunity after the diplomatic functions have come to an end shall subsist only with respect to duties performed by the former diplomat as a member of the diplomatic mission. The employment of a private servant shall not be regarded as an official diplomatic act. In that respect, the former diplomat may not enjoy immunity. The criminal action against the former diplomat is, thus, admissible”. The Dutch-speaking criminal Court of Brussels refers to the British Supreme Court case Reyes v. Al Malki (18 October 2017 – Case ID UKSC 2016/0023)

Conclusion: a diplomatic agent who is no longer in function and who has left the (receiving) country is entitled to immunity only on the narrow basis authorized by article 39(2). That immunity applies only so far as the relevant acts were performed while the diplomatic agent was in post in the exercise of his diplomatic functions.

The employment and maltreatment of a private servant, for instance, are not acts performed by a diplomatic agent in the exercise of his/her diplomatic functions.

How can a diplomatic mission hire security agents?

It is common knowledge that most embassies or diplomatic missions require the use of security guards to ensure the security of their premises.

In our practice, we have noticed that some embassies employ such agents under conditions contrary to Belgian law.

Indeed, these are limited to directly hiring security agents under employment contracts without completing other formalities than those applicable to any hiring of local staff under salaried status.

However, under the law of 2 October 2017, regulating private and particular security, and its implementing decrees, the occupation of security agents shall only be carried out independently of the rules of labor law which must naturally be applied, in the two following ways:

Either by setting up an internal security service authorized by the Federal Authorities (SPF Intérieur); this service and the people who make it up must meet several legally defined conditions; it is important to note that this service must be implemented even if a single security guard is hired.

Or by using the services of an external security company also having the approval of the Federal Authorities (SPF Intérieur); the list of authorized security companies can be consulted free of charge on the website of the Federal Public Service Interior

Violation of these regulations is punishable by administrative penalties of up to EUR 25,000.00 in fines, or even greater sums in the event of a repeat offense.

We therefore recommend that diplomatic missions wishing to hire security personnel under the terms of an employment contract, call on a professional, who can guide them in setting up an internal security service approved by the Federal Authorities.